Prep Sheet

Please Fill in All Boxes

Prep Sheet Page for GR Proper Conversation

Welcome to the Prep Sheet

We will cover everything in the property, make sure you check everything and complete each step.

You will need everything with you for all preps including property sets of keys and the sticker machine. Keycodes and gate codes

Who are you?

If other, please input your name in the box below.

Which Property are you prepping

Make sure you have the prop set of keys for the property

I have them

No I don't have them

Please get them

I have them now

Date / Time

Meter Readings

Please head to the electric meter cupboard. If you are unsure where this is please ask someone

Electric Reading

Does the Property have a front garden?

Yes

Does the Property have a back garden?

Yes

Is there a carport for the property?

Yes

Is the pathway bordering the property in good state of repair?

Yes

Give details of the pathway problem

Please take photos if relevant of the problem

Choose File

Are the Garden/Communal walls in good repair?

Yes

Give details of the Wall problem

Please take photos if relevant of the problem

Choose File

Is the carport in good a good state of repair?

Yes

Give details of the carport problem

Take photos of the carport problem if required

Choose File

Check the garden. Are the paths, fixtures and fittings in good repair?

Yes

Give details of the pathway/furniture fittings problem

Take photos of the pathway/fixtures problem if needed

Choose File

Is the garden well kept, clean and tidy

Yes

Give details of the gardens problems.

Images of Garden problems if required

Choose File

Check the entrance of the property is clean, tidy and damage free. Is it?

Yes

If you can not sort yourself please add a description of the problem below

Entrance problem photos if required

Choose File

Check the doorbell, is it working?

Yes

Please give details of the doorbell problem

Please upload a picture of the problem if required.

Choose File

Check the keys and key fobs. The set should have the following.

	Yes	N/A
aphroditerentals.com wooden key fob attached
A working key for each access door of the property
Labelled correctly with the property name
A working alarm fob if applicable

Check the key box is it working and operational.

Yes

Please give details of the problem if you can not sort yourself.

Key box problem photos if required

Choose File

Please put the working key box code.

Is there any extras to be added to the stay, select each one if needed

Welcome Pack

Premium Welcome Pack

Travel Cot/s

Highchair/s

Pool Heating

Other Items

None

Is this a GR property?

Yes

Does the property have a safe? Bedroom, Under Stairs, Cupboard

Yes

Is there electric gates?

Yes

Is there lockable gates, either keypad or lock?

Yes

Does the property have a pool?

Yes

Does the property have a timer for the hot water/central heating?

Yes

Does the property have central heating?

Yes

Does the property have under floor heating?

Yes

Does the property use kerosene for the Pool, Heating or both?

Yes

Does the property have extra areas like basements, roof terraces etc

Yes

Is there a table tennis table?

Yes

Is there a hot tub?

Yes

Is there any children's play equipment?

Yes

Is there any outdoor sheds or buildings?

Yes

What sort of BBQ does the property have, if any?

Gas

Charcoal

Both

None

Is there a pool table?

Yes

Is there a games console/s in the property?

Yes

Is there speaker docks in the property?, i.e. Bose, SONOS, iPod speakers etc.

Yes

Is there electric heaters in the property?

Yes

Check all fire/smoke alarms are working

Yes

Unsure

Please give details about the fire alarm problem, are they?

Fire alarm problem image if required

Choose File

Turn on the hot water booster/immersion. Will normally be near a bathroom or in a hallway.

Done

8509 Magazine, welcome card and cleaning card (if applicable)

	Done	N/A
Leave one 8509 Magazine for 1-3 bedroom properties and 2 for 4+ bedroom properties
One welcome card with the property name and keybox code written on the card. As well as the assigned GR team members name and number
If the stay is longer than 7 nights, ensure you leave a cleaning card with a date and time for the scheduled clean.

Ensure the GR property has the following

	Yes
A clean working highchair
A clean working travel cot
A clean and working Nespresso machine with 4 pods in place

Ensure the property has the following required items

	Yes	No
A clean and in good state of repair stand up brush
A clean and in good state of repair dustpan and brush
A clean and working clothes airer
An up to date General Notice, in a clean and working frame
A clean and working mop and bucket
A working ironing board
A clean and undamaged ironing board cover
Working hair dryer

Remember to add the items or contact the right person to add. Mention below what needs adding.

Make sure you add any extras that are not normally added

Done

Set the Timers for Hot water/Central Heating/Underfloor Heating. Depending on the season

	Done	Not Needed	N/A
Hot Water
Central Heating
Underfloor Heating

Do some living areas have a balcony or outside area? IE Lounge, Bedrooms etc

Yes

Set up the Travel Cot in the Master Bedroom (Unless otherwise stated)

Done without cot stuff

Done with Cot Stuff

Is this an Owner Stay

Yes

Please ensure all owners cupboards are unlocked

Done

Please ensure all owners cupboards locked

Done

Check any electric heaters are working. Are they?

Yes

Give details of the heater problems

Bedrooms Prep - Check Each Bedroom and make notes below this grid

	Ok	Damaged	Dirty	Done	N/A
Lights including lamps and outside
Bed linen
Towels
Bed
Under the Bed
Bin
Cupboards
Drawers
Floor
Windows
Shutters
Walls, behind door/furniture etc
Decorations ornaments, fixtures etc
Surfaces
Doors
Furniture
Aircon remotes
Aircons set to 24 summer and 28 winter

Give details of any cleaning issues for the bedrooms. Or N/A if this is not required

Upload any cleaning issue pictures if required for the bedrooms

Choose File

Give details of any maintenance problems for the bedrooms. Or N/A if this is not required

Upload any maintenance issue pictures if required for the bedrooms

Choose File

All Bathrooms

All bathrooms/toilets including ensuite, main and guest

All Bathrooms preps

	Ok	Damaged	Dirty	N/A
Floor
All lights
Walls
Doors
Windows
Shower head and pipe
Taps
Shower screens
Sealant around wet areas
Bath
Towels
Water pressure
Jacuzzi works if applicable
Towel Rails
Toilet flushes
Toilet
Framed toilet notice
Bins

Please give details of any cleaning issues for the the bathrooms

Upload any images for issues with cleaning in the bathrooms

Choose File

Please give details of any maintenance issues for the bathrooms

Upload any images for issues with maintenance in the other bathrooms

Choose File

All Balconies

The following concerns all the balconies. Check each one and make notes below of any problems to deal with. Also take pictures to upload if required

Check the Balcony

	Ok	Cleaning issue	Maintenance Issue	Watered	N/A
Walls
Doors
Railings
Decoration Items
Furniture
Cushions
Pergola/roof
Plants
Sun Beds
Sun bed cushions

Please give details of any cleaning issues for the balconies

Upload any pictures of cleaning issues if needed

Choose File

Please give details of any maintenance issues for the balconies

Upload any maintenance issue pictures if required

Choose File

Kitchen/s

We will check the kitchen is clean, damage free, and all appliances working. Do check appliances are clean and the kettle is scale free.

Set up the Welcome Pack

	Done	N/A	Replacement
Milk
Bread
Tea
Spread
Jam
Coffee
Eggs
Water
Orange Juice

Set up the Premium Welcome Pack

	Done	N/A	Replacement
Milk
Bread
Tea
Spread
Jam
Coffee
Eggs
Water
Orange Juice
Prosecco
Wine
Beers
Fruit Basket

Kitchen/s Prep

	Ok	Set	Damaged	Dirty	N/A
Worktops
Cupboards
Clock set oven/microwave/wall
Oven
Fridge/Freezer
Fridge/Freezer Shelves and Drawers
Surfaces
Bins
Hob
Walls
Doors
Windows
Shutters
Blinds
Sink
Microwave
Coffee Machine
Dishwasher
Washing Machine
Tumble dryer
Toaster
Kettle
Taps including the drinking water
Lights including extractor, oven and
Water pressure
Aircon set and working
Extractor (including the filter)

Any issues with the kitchen maintenance please put below or NA

Kitchen maintenance issues images

Choose File

Any issues with the kitchen cleaning please put below or NA

Kitchen cleaning issues images

Choose File

Kitchen Items stocking, should be at least two more than the occupancy for most things (2 bedrooms check for 6)

	Enough	Need More	Needs Replacing	Needs Cleaning	N/A
Wine glasses
Glass tumblers
Plastic wine glasses
Plastic tumblers
Side plates
Dinner plates
Bowls
Knives
Forks
Tea spoons
Spoons
Sharp Knives
Chopping Boards
Sauce pans
Frying pans
Mixing Bowls
Bottle Opener
Other Equipment

Any issues with Kitchen Stock please mention here

Kitchen Required Safety Items

	Yes	No
Fire Extinguisher Attached to the wall
Fire blanket attached to the wall
Complete first aid kit

Any issues with the Safety items mention here or N/A

Safety items images if required

Choose File

This will cover the little areas around the property

Check these areas to check they are ok. These areas may include windows, doors, furniture, extra cupboards etc. Please check everything

Property Communal Areas (Hallways, Landings etc)

	Ok	Dirty	Damaged	N/A
Stairs
Walls
Doors
Bannisters
Surfaces
Hallways
Landings
Offices
Under stairs
Extra Cupboards
Furniture

Please put any maintenance issues in the box below or NA

Upload any property communal maintenance issues photos here if required

Choose File

Put any communal cleaning issues here or NA

Upload any communal cleaning issues here if required

Choose File

Living Room/Dining Room

The following will cover the living room and dining room if applicable. Please check everything and fill in any relevant details.

Add the Clean and working High Chair Near the Dining Table

Done

Needs a Clean - Contacting Cleaners

Check the speaker docks are working, make sure you connect using the right apps, ie Sonos gold app or Sonos black

Working

Not working

Contact someone to help you with the problem, input below what the problem is

Living Room / Dining Room Prep

	Ok	Dirty	Damaged	N/A
Sofa
Chairs
Table
Surfaces
Fireplace
Bins
Cupboards
Floor
Doors
Walls
Shelves
Windows
Shutters
Television
Mag Box
Complete remotes (No Tape/Missing Backs)
DVD Player
Coffee Table
Furniture
Decorations
Place Mats
Lights including outside and pool
Air Con
Aircon remote for each unit

Living/Dining Room Maintenance Issues or NA

Living/Dining Maintenance Issues Photos if required

Choose File

Living/Dining Room Cleaning Issues or NA

Living/Dining Cleaning Issues Photos if required

Choose File

Input the MAG box number from the back of the box or NA if another system

Picture of MAG Box Back or the other system if not a magbox (Chrome, netflix etc)

Choose File

Is the subscription on the MAG box working and with enough days to cover the stay +2 in case of any extension

Yes

Please update on the following link (will open in a new tab

https://superpanel.selfip.online

Add the wifi code below

Is the wifi working?

Yes

Check all leads are ok and turn off and then back on the router. If this does not work put the problem below and contact the relevant company

Is the printed code on the router clean, good state of repair and easily readable.

Yes

Please print a new one

Done

Take a picture of the printed wifi code

Choose File

Check the Games Console is working, with good condition controllers that work as well as games nearby to use. The console may be in a bedroom or in another room

Yes

Please give details of any problems with the games console

The Outside Back and Sides

We will cover everything in the garden area and any areas that are accessed from the outside.

Ensure there are enough sunbeds for every guest that is staying. Is there?

Yes

Please indicate how many sunbeds are missing

Garden Areas Prep

	Clean/Tidy	Working	Broken	Overgrown/untidy
Garden
Bushes
Trees
Pergolas
Irrigation Pipes
Grass
Astroturf
Garden Furniture
Patio/s
Decking
Fences

Please mention any problems with the garden below or NA

Upload any garden issue pictures if required

Choose File

The Pool

We will cover everything to do with the pool and pool area. For sunbeds there needs to be enough for all guests entering the property.

There should be enough umbrellas for the amount of sunbeds and furniture

Please ensure that the vacuum (backwash) inlet is in place in the swimming pool. Is it?

Yes

Please put if the Vacuum (backwash) inlet is missing

Pool Prep

	Working	Broken	Enough	Need More	N/A
Pool Net
Pool Net Pole
Pool Cover
Pool Cover Key
Depth Signs
Pool Side Furniture
Pool side Furniture cushions
Sunbeds
Sunbed Cushions
Parasols and Bases
Pool signage attached to the wall
Pool ring attached to the wall
Rope on pool ring
Steps
Pool Ladder/s
Pool Grating
Pool tiles inside
Pool tiles outside
Walking Areas
Lights

What Temperature is the pool?

Please take a picture of the temperature

Choose File

Pool problems can be written below

Pool issue photos can be uploaded here if required

Choose File

Check the Kerosene levels are ok, are they?

Yes

No, contact relevant people

Take a picture of the Kerosene/fuel level

Choose File

Contact the relevant people to correct the problem?

Done

Will do after

Is the boiler room clean, tidy and easily accessible?

Yes

Contact relevant people to correct the problem

Done

Check any timers for the pool lights are set right, Sunset to Midnight

Set

Not set/Can't Set

Did you contact the relevant people to correct the problem

Yes

Check the Hot Tub is fully working and clean?

Yes

Please give details about the Hot Tub Problem

Check the play equipment is clean and working. Is it?

Yes

Check the outdoor buildings for damage and that they are clean. Are they?

Yes

Please give details of any problems

BBQ Prep

	Clean/Working	Dirty	Low Gas	Empty	Broken	Present	N/A
Gas Bottle
Starts Up
Inside
Outside
Lighter
Spark
BBQ Tools
Plinth

What problems were found with the BBQ or NA if none

Add an extra bottle if gas is low or replace if empty. Some properties require two bottles. If your not sure please ask

Replaced

Extra Bottle Added

N/A

External Upstairs and Downstairs Areas

	Working	Dirty	Damaged	Watered	N/A
Stairs/Steps
Furniture
Furniture Cushions
Banistors
Plants
Sunbeds
Sunbed Cushions
Parasols
Fences

Check the pool table has balls and pool cues. These need to be in excellent condition. Table needs to be free of any rips or damage.

Everything Ok

Broken

Please Indicate the problem with the pool table and Contact the Relevant People

Check the table tennis table has balls and outside paddles. Ensure it is located in the best place possible.

Everything OK

Not OK

Please Indicate the problem with the table tennis table and Contact the Relevant People

Last Jobs Before Leaving

These are the last things you need to check before you leave the prep

Locate the safe and make sure it works and the access code is set to 1234#, 1234b, 1234key. Is it?

Yes

Has a key

Check the fob for the electric gate is working. Is it?

Yes

Check the gate code/keys are working. Are they?

Yes

Please mention any problems with the above

Check the water is hot after you turned on the boost earlier. Is it?

Yes

Please mention the water heating problem to maintenance and on propman group.

Done

Last Few Things

	Done	N/A
Tv is on and set to the golf channel
Weather permitting, all outside furniture is setup with cushions etc
Any extras are double checked and right
Lamps are on in each bedroom
Aircon Units are on and set depending on the time of year
Lounge lamps/lights on to set the mood (depending on time of day)
Dining room lights on (depending on time of day)
Kitchen Lights (depending on the time of day)
Outside Lights Are on (Depending on the time of day)
Garden Lights are On (Depending on the time of Year
Water booster button is pressed if it is a cold evening
Carport/Driveway lights are on(Depending on time of day)
Old 8509 Magazines removed
Remove old feedback cards and hand them to marketing if required
Make sure all gates are left open
Pool Cover is on (Depending on time of year)
Pool cover is off (Depending on time of year)
Pool Lights are ON (Depending on time of year)

Incidentals

Following concerns incidentals used during the prep

Please List any Incidentals you used in the property or NA

FAQs
Property Management
Property Renovations
Resort Map
Weddings
Covid-19
Newsletter Sign Up

Sitemap
Owners Portal
Cookie Policy
Legal
Terms & Conditions

Front cover of the 2025 edition of the 8509 Magazine, showing swimming pool with sea in the background. Magazine produced by Aphroditerentals.com

T/A aphroditerentals.com, 5 Agapinoros Avenue, Amathus Block P, Apt. 12, Aphrodite Hills, Kouklia 8509 Paphos, Cyprus

t: +357 26 956 077